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How to Make Your Wedding More Accessible

Event Accessibility
Zev Fisher Photography

While planning it's important to make sure that your Wedding is accessible. This means that it is comfortable and enjoyable to everyone there whether they may need food adjustments or there is a language barrier. This is the time to think of ways your event includes everyone attending! Here are some ways to achieve this:


VENUE ACCESSIBILITY

Make sure to check in with your venue to see what accessibility options they have and if they are able to provide you with what you may need. This includes wheelchair ramps, elevators, and wide doorways. Also check to see if they provide accessible parking and restrooms.


COMMUNICATION

  • Invitations: Use clear, large fonts and high-contrast colors on invitations. Also include information about accessibility and ask guests to specify any special needs.

  • Signage: Use large, clear signs with braille and visual aids to guide guests throughout the venue if this applies to you or your guests.

  • Interpreters: You can hire sign language interpreters for the ceremony and reception, or provide live captioning services if this is something you or your guests would like. Check in with those who may benefit from this to see if it's something that would be helpful.


SENSORY CONSIDERATIONS

Whether you know someone who would specifically benefit from this or not, providing quieter spaces can offer people a break from the high sensory parts of the event (cocktail hour, dance floor...). If you plan on using bright lighting or strobe like lights, check in with your guests in case this may be dangerous for them. Generally softer lighting accommodates more people. Also, ensure sound systems are clear and consider providing hearing loops or assistive listening devices for anyone who may need them.


DIETARY NEEDS

Offer a variety of food options, including those that cater to common dietary restrictions such as gluten-free, dairy-free, vegan, and nut-free. Clearly label food items and provide a detailed menu in advance for your guests to choose from. This allows you and your catering team to prepare for exactly what you need and for your guests to reach out incase they still need something different. You could include this on your save the date or invitation.


MOBILITY AND COMFORT

  • Transportation: Arrange for accessible transportation options to and from the venue.

  • Pathways: Ensure pathways are smooth, well-lit, and free of obstacles.

  • Seating Comfort: Provide comfortable seating with back support for guests who may need it.


SERVICE ANIMALS

If service animals are something you know you will need, ensure your venue allows this and provides space that caters to this. If service animals are attending, make sure other guests know this, as it may be be uncomfortable for them. This allows you to work out a plan before the day of.


INCLUSIVE ACTIVITIES

  • Games and Entertainment: Choose activities and entertainment that are inclusive and can be enjoyed by everyone.

  • Dance Floor: Ensure the dance floor is accessible, with space for wheelchair users to participate.


EMERGENCY PLANNING

  • Evacuation Plan: Have an accessible emergency evacuation plan in place, and ensure staff are trained to assist.

  • First Aid: Provide easily accessible first aid stations and ensure they are equipped to handle various medical emergencies.


By implementing these measures, you can create a more inclusive and welcoming environment for all your wedding guests!

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