While we are Wedding Planners, we are also champions for the DIY couples who are trying to navigate the planning process on their own. Our motto is, “you are not supposed to know how to plan a Wedding.” Wedding Planning is a process we are all thrown into head first with zero preparation.
This is why we love to chalk our blog full of Wedding Planning Tips and Tricks for our clients and all the other couples out there. We’ve spent a lot of time on various aspects of the planning process, but consider this a 101 in the unique Wedding terms you likely have never heard of yet are supposed to know. Familiarize yourself with these terms and you’ll look like a pro!
Unique Wedding Terms
Attrition: The difference between the actual number of hotel rooms booked and the number agreed to in the terms of the hotel’s contract that may require an additional cost.
Banquet Event Order (BEO): A document typically created by a caterer or venue that outlines the setup, timing and instructions for the details of your event. It serves as a guideline for them to execute and communicate logistics to all necessary team members and an order for you to review and approve ahead of your Wedding.
Boutonniere: Small florals worn by male members of the wedding party on their lapel.
Bustle: A Wedding Dress feature that allows part of the skirt or train to be hemmed mid-reception for movement and dancing.
Escort Cards: Card with each guest’s name that identifies their table number.
First Look: A private moment between the bride and groom where they see each other for the first time on their Wedding Day. This takes place before the ceremony with the photographer.
Gobo: A pre-cut, etched pattern made of metal or glass that fits on a piece of lighting to project a shape, monogram, logo, pattern etc.
Guarantee: Number of guests provided to the venue/caterer within their requested time frame that you are committed to paying for that cannot be decreased (and sometimes increased).
Officiant: The person who leads/performs the wedding ceremony.
Place Card: Card with a guests name placed at a specific seat designating where they should sit.
Postlude: The music played as guests exit the ceremony.
Prelude: The music played as guests arrive to the ceremony.
Procession/Processional: Official entry of the bridal party including seating of grandparents, parents, bridal party and couple.
Recession/Recessional: Official exit of bridal party including couple, bridal party, parents and grandparents.
Shot List: A “checklist” for your wedding photo requirements, allowing your photographer to ensure all of your must-have shots are captured. For example, photos with different family members, table details, bridal accessories.
Sweetheart Table: A dedicated table at the Reception for only the Couple to sit and eat their dinner.
Welcome Toast: An introductory/thank you toast, usually performed at the beginning of the Receipt by a parent of the couple.
This may not be a glamorous topic, but Wedding Bathroom Baskets are a hot topic amongst a lot of our Brides. Especially those hosting a Wedding in a non-conventional venue (AKA - anything outside of a hotel) that may not have a concierge or easy access to last minute items. These pesky baskets are always on the bottom of the to-do list, but the top of the priority list from a guest experience. We often are putting these together for our clients, so we've compiled some tips for getting them together as painlessly (and budget-friendly) as possible.
Mixed Feelings Items:
Depending on the location of your wedding, some of these additional items may be helpful:
Hiring a Wedding Planner is no doubt a very personal experience. You are bringing in an outsider to be a part of planning one of the most intimate and personal moments of your life. When we start the consultation process with a potential client, it's very important for us to feel like we are the right match for them and vice versa. It's important that we feel we have the similar values, priorities and work styles. All of these make the process not only fun - but efficient and simple.
These are 5 questions that we are always sure to address with our prospective clients during the process, and we encourage you to ask them to any Wedding Planners you are speaking with as well. They will help you feel comfortable working with them long-term and will help ensure your personalities blend (not just design aesthetic).
How will we communicate?
As with any relationship - great communication is extremely important between you and your Wedding Planner. In order to make decisions, meet deadlines and be on the same page, you need to be able to communicate effectively and efficiently. Think about how you prefer to communicate. Are you on email all day and able to get back at any notice? Perhaps you have a job where email is tough and texting or phone calls are better. Think about what your lifestyle is and what method you prefer from your Planner.
Who will be on-site with us?
The majority of the time the Wedding Planner you are speaking with will be the person on-site with you on the day-of, but it's still important to confirm who it will be. In addition, asking what their resources are for replacement if for any reason they are not able to be there is an important question to consider. You want to make sure you feel comfortable and trust the person that will be with you during this intimate moments!
What are their priorities?
Priorities are a very important part of the Wedding planning process for you and for Wedding Planners. There are so many decisions that need to be made and often in quick moments, so ensuring you are on the same page with what is important on the day-of is key to a successful partnership. For example, if your priority is to ensure you can focus on your friends and family and not worry about all the details, make sure that your Planner will be there with you from start to finish and that their priority is to be there for you AND your family!
Scope/Services - what's included?
Most Wedding Planners have clear and concise packages that outline what's included in their pricing, however be sure that you understand how many meetings and consultations that includes. An "all-inclusive" package should be unlimited, but some Planners stick to a structure they outline for your planning and additional needs may result in extra fees. Everyone structures it a little differently so be sure to talk it out!
Why are they a Wedding Planner?
This may feel like a cheesy question, but never underestimate passion in a Wedding Planner. Again - this is a very important day in your life - and you want to ensure you have someone that cares deeply about what they do. This may help you get a sense of their personality as well which can confirm with you whether it would be a good match.
Enjoy some of our favorite tips, tricks and select event highlights!